Use Excel to populate PDF Form Fields. Did you ever need to fill out multiple PDF forms faster and without mistakes  Im sure that, if youve done this manually, on regular basis, you agree that it is tedious and time consuming. If you have Adobe Acrobat Pro installed, then you can use an Excel App to Fill Out PDF Forms automatically, directly from Excel. Fill-PDF-Forms-1.png?fit=507%2C350' alt='Adobe Livecycle Table Add Row To Pivot' title='Adobe Livecycle Table Add Row To Pivot' />Read the article and download the tool from here excel app to fill out pdf forms. If you dont have Acrobat Pro, then continue reading this page for an alternative method. Use Excel to fill out PDF Form Fields PDF forms are very powerful and widely used. Unfortunately, many users are not aware of a simple but useful feature of Excel Export XML Data. However, this is about to change, rightThis feature can be accessed from the Developer Tab, XML Group from Ribbon. If the Developer tab is not visible in Excels Ribbon, you have to activate it first, from Excel Options, Customize Ribbon check the Developer check box on the right side of the screenEven for users that are aware of this feature, setting the correct export structure is not so obvious, this is the very reason I chose to write this article, which, by the way, is also my first article about Excel. Did you ever needed to fill multiple PDF forms faster and without mistakes PDF forms are very powerful and widely used. Use Excel to fill PDF Form Fields. Job Interview Practice Test Why Do You Want This Job Answer this job interview question to determine if you are prepared for a successful job interview. Here is what you can do To be able to do what you just have seen in the above images, you have to successfully complete 3 steps Prepare the Excel structure for export. Extract the XML structure of the PDF Form. Map the XML file to an Excel sheet. Step 1 Prepare the Excel structure for export. Lets start with Excel, as its probably the most familiar step for you. The data structure I prepared for this example is very simple, a defined table with Employees information in one sheet, and in another sheet, Ive prepared a simple list, where data is populated from Employees table using very simple formulas, based on a drop down selection. You can start by downloading the files used in this example The data structure requested by the PDF Form may vary such as, if the PDF Form has simple fields, then you can set any structure you want, in a range of contiguous or non contiguous cells. If the PDF Form has a table form, then you have to prepare data to be exported from a defined table. Step 2 Extract the XML structure of the PDF Form. This xml file will be imported into Excel and mapped with the workbook cells. This step has nothing to do with Excel, you will need Adobe Acrobat Pro for this stage. Basic Concepts Of Computer Graphics Pdf. If you do not have Acrobat Pro, and you do not intend to buy that software, you can use Foxit. Reader, its a free PDF Viewer software that you can use to import or export data from a PDF Form. Another free PDF Viewer that enables users to import export form data in the Free version comes from PDF XChange Viewer. However, this last PDF XChange Viewer can export form data in XML format, but can import only Acro. Forms data in FDF and x. FDF format, not in xml format. This PDF form used for this example is not a simple Acro. Form, its an XFA form created with Live. Cycle Designer. Acro. Forms are the original PDF forms technology. If your form is created with Adobe Acrobat, youre lucky, many 3rd party vendors support Acro. Forms. To Extract the XML structure of the PDF Form using Adobe Acrobat Pro From Tools Forms Manage Form Data Export Data, export form data in xml format. To Extract the XML structure of the PDF Form using Foxit Reader From Form Tab Export To A New File, export form data in xml format. Export PDF Form Data Adobe Acrobat Menu. Export PDF Form Data Foxit Reader. That was easy Now, lets see the last step Step 3 Map the XML file to Excel sheet. Here we are at the last step, Im sure youll find it as easy as the previous stepsFirst, you should delete the existing XML map from the downloaded file, this way you can practice the following steps. Uncharted 2 Among Thieves Ps3 Portugues. XML Maps button, select the Map and click Delete. From the Develover tab in Excel, click on Source Button, this should open the XML Source panel. At the bottom of this panel, you should see the XML Maps button click on it, the XML Maps dialog window is now open choose Add and browse for that. The specified xml source does not refer to a schema. Excel will create a schema based on the xml source data you may ignore this message, Excel expects an XSD validation schema, but it will accept your xml file, and it will automatically create a schema based on the structure found on xml fileAfter adding the xml source, the mapping is very easy simply drag xml fields to the corresponding worksheet cells. You have 3 ways to map a cell drag the element to cell, right click the element and choose to Map Element, or select the cell and double click the element. Navi X Zip For Windows here. The following video will illustrate this process Ill use all those 3 methods to map a cell, use the one you like At this point, the Excel file is ready to produce any number of xml files with employees data, in seconds From the Developer Tab, use the export button to create the output xml files select another employee from dropdown and press export button again, and so on. Of course, you can automate this process with a simple macro, if you want even faster results. You can send the data in xml format to your recipients the xml type is one of the most used data transportation formats, you dont have to send very large PDF files, if they have the PDF form, they can load the data themselves using the Import Data command. Enjoy and have funYour opinion matters, if this article was helpful for you, or if you want to share other techniques, you can leave a reply.